HuskyBuy Invoice Approval Documents

• Approving Invoices Guide
• Returning Invoices Guide
• Updating PO/Invoice Owner Guide

Helpful Tips

• • The invoice submission process is NOT changing with the new HuskyBuy invoice approval process; however, invoices should be sent immediately upon receipt to the general AP mailbox: accountspayable@uchc.edu. Prior approval is no longer required; invoice approval will take place in HuskyBuy.
  • Please note that sending an invoice with a pre-approval will not take the place of the new HuskyBuy invoice approval process; your invoice will still have to be approved via HuskyBuy workflow (see HuskyBuy Invoice Approval Guide above for instructions on how to approve via HuskyBuy workflow).
  • Invoices should be sent to the AP inbox only to avoid duplicate payment – please do not send the same invoice to an AP Staff member.
  • Your email Subject should include some detail regarding the invoice (Examples: Vendor name, Invoice #, PO #, etc.)
  • All pages of an invoice should be submitted to AP for valid documentation.
  • When approving your invoice in HuskyBuy, please ensure the PO has sufficient funds to prevent payment delays.
  • Invoices usually take about 5 business days to be processed.
  • When processed, invoices will follow the vendor payment terms listed in HuskyBuy unless a valid reason is provided for urgency – standard terms are 30 days.
  • Checks are sent out on Mondays and Thursdays (may vary depending on holidays).
  • Please send discounted invoices in a timely manner so that the AP team has time to process and take advantage of the discount given.
  • Be sure that your PO has been fully invoiced before you request Solutions Team to close.
  • For check information, please contact Marcel Mirambeaux at mirambeaux@uchc.edu.